A monthly financial statement including but not limited to, Budget Comparison, Balance Sheet, Aged Receivables Detail, Aged Payables Detail, Check Register and Bank Reconciliation Statement will be provided. Also, the Agent shall provide a copy of the actual bank statement for each account. Financial statements shall be provided to the board of directors by the end of the month following the month in which the activity occurred.

 

Monthly, or at the stated interval of the Board of Directors, a detailed violation spreadsheet shall be provided. This spreadsheet reports date, time and house number of the violation, any follow-up or action taken and the results of that violation, if any.

 

All Monthly reports will be kept both in hard copy (three ringed binders) and electronically with backup. It is the desire of CCAM to produce all reporting to any and all clients via electronic mail (email) in efforts to be more environmentally friendly. Hard copies can be submitted also if required.

 

At the end of each year, a YEAR ENDING REPORT will be provided to the client. These reports will consist of a Year End Balance Sheet, Income Statement and a Delinquency Report.

 

It will be the policy of CCAM to assist the Board of Directors in filing tax returns by a CPA of their choosing. All documents will be provided in good order and completeness as to help reduce the cost of yearend audits and tax returns as required by the Board of Directors or C&R.

DISCLAIMER
NO CASH is to be accepted at anytime on behalf of any association or other entity under the management of CCAM unless authorized in writing by the association of business entity under management. It is the policy of CCAM not to accept cash at anytime and this policy must be communicated with all business entities associated with CCAM.

 

Monthly, all bank accounts both operational and reserve shall be reconciled with the bank account associated with that account. A Principle Member of CCAM shall review these accounts for accuracy monthly.