All properties managed by Coastal Community Association Management, LLC will be inspected no less than three days per week. A detailed property inspection form will be completed that details the time, date and person inspecting the property. A copy of the report must be provided to one of the principles of CCAM on the day of inspection.

 

All violations found on inspection tours must be listed on CCAM violation forms on the day of the inspection and mailed out that day if possible. At no time should violations be sent out more than 24 hours following the inspection. All violations will be photographed as proof of the violation and either a copy of the photo will be included in the letter to the homeowner or retained on file to be provided if requested by owner. Because this is a cost issue, determination will be made by the Association's Board of Directors. All photos of violations will be filed in the homeowner's file. Reference to the specific item contained in the Covenants and Restrictions or Bylaws which details the violation shall be included in each violation notice to the homeowners.

 

All common property issues should be written up on a maintenance work order daily as identified. Three bids will be obtained where possible for all budgeted repairs for which expenditures exceed $500, or another limit if defined in the Association's Management Agreement. The Board of Directors contact person must approve these expenditures in writing. Violation follow-up shall occur on the date as described in the violation notice. If completed, a note to the file shall be made. If not, the corrective measures of the Covenant and Restrictions of the neighborhood shall be followed. At this time, a photograph shall be taken as back up.

 

Monthly, or at the stated interval of the Board of Directors, a detail violation spreadsheet shall be provided that states the date, time and house number of the violation, any follow-up or action taken and the results if any of the violation. A common property maintenance log shall be submitted on the same day as the Board of Directors violation. It shall detail the work order and any action taken or completed as to the work required.